​Flowcheckers values privacy and is committed to protecting personal data. This Privacy Policy explains how personal data is collected, used, stored, and protected when visitors use the website, request a quote, submit workflow files for audit, or otherwise interact with the services offered by Flowcheckers. Personal data is processed in accordance with the General Data Protection Regulation (GDPR) and applicable Dutch privacy laws.

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1. Data controller

Company name: Flowcheckers
Country: The Netherlands
Contact email: info@flowcheckers.com

Flowcheckers is the data controller responsible for the processing of personal data as described in this Privacy Policy. Flowcheckers operates as a sole proprietorship registered in the Netherlands.

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2. Personal data collected

When visitors use the website or request a quote, the following personal data may be collected:

• First name and last name

• Email address

• Phone number

• Company name

• Message or request details

• Workflow JSON files submitted for audit (may contain business process data)

Personal data is only collected when it is voluntarily provided.

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3. Purpose of data processing

Personal data is processed for the following purposes:

• Responding to contact requests and quote inquiries

• Communicating about services

• Marketing communication

• Performing workflow audits and delivering audit reports

• Improving the website and user experience

• Fulfilling legal and administrative obligations

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4. Legal basis for processing

Personal data is processed based on one or more of the following legal grounds:

• Consent

• Performance of a contract or pre-contractual steps. Including the delivery of audit reports, installation services, and consultations

• Legitimate interest (such as improving services and website functionality)

• Compliance with legal obligations

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5. Service-specific data processing

Workflow audits

When a client submits workflow JSON files for an Audit Essentials or Audit Pro review, these files are used solely for the purpose of performing the requested audit. Workflow files may contain business process data, API endpoint references, or other operational information. These files are not shared with third parties, are not used for any purpose beyond the audit, and are deleted after the audit report has been delivered.

 

Installation service

When Flowcheckers performs the installation of the Error Diagnosis system (Flowcheckers Pro), temporary access to the client’s n8n environment is required for configuration purposes. During this process, Flowcheckers does not retain, copy, or store any data from the client’s environment beyond what is strictly necessary to complete the installation. After installation is complete, Flowcheckers no longer has access to the client’s infrastructure.

 

The installed system operates entirely on the client’s own infrastructure. The client is the data controller for all data processed within that system. Flowcheckers has no ongoing access to that data.

 

Consultations

Consultations are conducted via screensharing. During a session, Flowcheckers may briefly observe the client’s n8n environment or related tools. No recordings are made. Any information observed during a session is used solely to provide the requested support and is not stored or used for any other purpose.

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6. Analytics and cookies

The website is built using Wix and uses Google Analytics to gain insight into how visitors interact with the site. Google Analytics may collect data such as:

• IP address (anonymized where possible)

• Device and browser information

• Pages visited and interaction data

This information is used solely to analyze website usage and improve performance.

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The website may use the following types of cookies:

• Functional cookies: required for the website to function properly

• Analytics cookies: used to measure and analyze website usage

• Tracking cookies: used to understand visitor behavior

Cookie preferences can be managed through browser settings or via a cookie banner, where available.

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7. Email communication and newsletters

When visitors subscribe to a newsletter or download resources, an email address may be processed to send relevant updates. A third-party email marketing tool may be used for this purpose. Any provider used will be GDPR-compliant. Marketing emails include an option to unsubscribe at any time.

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8. CRM and data storage

Personal data may be stored and managed in a Customer Relationship Management (CRM) system. Access to personal data is restricted and appropriate security measures are in place.

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9. Data sharing

Personal data is not sold. Data may be shared with third parties only when:

• Necessary to provide services

• Required for analytics, email communication, or CRM functionality

• Required by law

All third parties are required to process personal data securely and in compliance with GDPR.

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10. Data retention

Personal data is retained only for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required by law. When personal data is no longer needed, it is securely deleted or anonymized.

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Workflow JSON files submitted for audit are deleted after the audit report has been delivered. When personal data is no longer needed, it is securely deleted or anonymized.

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11. Data subject rights

Under the GDPR, data subjects have the right to:

• Access personal data

• Rectify inaccurate or incomplete data

• Request erasure of personal data

• Restrict or object to processing

• Withdraw consent at any time

• Request data portability

Requests regarding these rights can be submitted via info@flowcheckers.com.

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12. Data security

Appropriate technical and organizational measures are taken to protect personal data against loss, misuse, unauthorized access, or disclosure.

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13. Changes to this Privacy Policy

This Privacy Policy may be updated from time to time. The most recent version will always be available on the website, with the revision date clearly stated. Questions regarding this Privacy Policy or the handling of personal data can be sent to info@flowcheckers.com.

 

2. Cookie Policy

 

This Cookie Policy explains how Flowcheckers uses cookies and similar technologies on its website. Cookies are small text files that are stored on a visitor’s device when visiting a website. Cookies help ensure the website functions properly, provide insight into how the website is used, and support improvements to performance and user experience.

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1. Types of cookies used

The Flowcheckers website may use the following types of cookies:

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Functional cookies
These cookies are necessary for the website to function correctly. They enable core functionality such as page navigation, form submissions, and security features. These cookies cannot be disabled.

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Analytics cookies
Analytics cookies are used to understand how visitors interact with the website. This includes information such as pages visited, session duration, and general usage patterns. These insights help improve the website. Google Analytics is used for this purpose. Where possible, IP addresses are anonymized.

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Tracking cookies
Tracking cookies may be used to analyze visitor behavior across the website and measure the effectiveness of content and campaigns.

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2. Third-party cookies

Some cookies are placed by third-party services that appear on the website or are used to analyze traffic and usage. These third parties may process data outside the European Economic Area. When this happens, appropriate safeguards are applied in accordance with GDPR requirements.

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3. Consent and cookie management

When required, visitors are asked to provide consent for the use of analytics and tracking cookies via a cookie banner.

Cookie preferences can be changed or withdrawn at any time through browser settings or the cookie banner, where available.

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4. Changes to this Cookie Policy

This Cookie Policy may be updated from time to time. The most recent version will always be available on the website, with the revision date clearly stated.

 

Questions about the use of cookies can be sent to info@flowcheckers.com.